Using Professional E-Signature Is An Easy Way To Keep Up Appearances Email signatures can become a perfect marketing tool to help your company drive traffic. Often enough, most people don’t realize this and spend a poor amount of time and effort on theirs. Creating your own e-signature can be easy enough, finding the perfect balance is essential and requires little effort. Here are some tips to help you grab attention and interest with your personal e-signature. Keep it Short and Simple When it comes to your e-signature, less is more. Creating one that is too long can become boring and loses the reader’s attention. Always include the pertinent information you wish for the reader to find. This includes: Company’s name, Sender’s name, Job title, Company URL, and Contact information. These are the essentials the reader needs to know in order to get in contact with you, and it also gives them enough information about you so they know who they are reaching out to. Color Palette Scheme Going along with the “less is more” saying, your color scheme definitely fits into that category. Using multiple loud and bold colors can really throw a person off and diminishes your reputation as a professional. People are attracted to simplified and professionally thought out color schemes. When choosing your color scheme, following the colors of your company’s brand logo can be a perfect choice. If your company’s logo is black, then you have a much wider spectrum to choose from. Include Social Media Links Social media links that are regularly used by your company can drive high traffic. These can be included into your e-signature so the reader can keep in the “know” with what’s going on with your company and also allows them to get more information on what you have to offer. When it comes to using social media links, icons are your best bet. They are more professional and keep your e-signature looking tidy and organized rather than posting the URL’s or hyperlinks. And of course, avoid using your own personal social media links, keep it company-focused. Proper Formatting You’re going to want your e-signature to maintain its look and appeal regardless of which device the reader uses. Try testing your signature out with as many email clients as you can to ensure you’re keeping up the appearance for everyone. Optimizing logos and graphics becomes essential, as sometimes, when a reader is using a mobile device, your e-signature’s appearance can become too small and hard to read or very close together. Ensure your e-signature maintains the professional quality regardless of which screen size it’s being viewed on. Find a Balance Be clean and clear when it comes to your e-signature. Finding the perfect balance between color, font and outlay will allow you to maintain a professional, informative and appealing e-signature. When you have a poorly done e-signature, this can become distracting and hurt your reputation as a professional. Contact {company} at {phone} or email us at {email} to learn more about maintaining a professional appearance when it comes to email. Let’s discuss our managed IT services and the benefits you achieve through a flat-rate monthly fee to handle all of your technology needs.

As a business owner, things can get pretty hectic and sometimes you tend to lose focus on the important things. Having a well-organized system that manages tasks and routines in a clear and concise manner can be a great relief. With these 5 productivity apps at your disposal, you’ll be able to quit worrying about time-management and start focusing back on your business. 30/30: 30/30 allows you to manage your business tasks and lifestyle in a healthy way. With this app, you are able to get work done while still setting time aside to take a breather before getting back to full focus on the task at hand. With 30/30, you assign each task its own time, this helps balance your workload and notify you of how much time you have to complete each task to meet milestones and deadlines. You now have the option to practice a healthy work-cycle, this app reminds you to take breaks; sometimes entrepreneurs get so caught up they forget to practice healthy business sense in order to re-focus themselves. Basecamp: Through Basecamp, you can keep your team up-to-date and on the same page with this centralized solution. Manage tasks, client work, and teamwork all in one without having to worry; this powerful app keeps your company organized with: To-do lists, Milestone and deadline management, File sharing, Time management, Wiki-style web-based text documents, and A messaging system. With Basecamp, you’re able to split up work individually to each employee or group it as a team task. You can frequent regular check-ins to ensure everyone is doing their part and milestones and deadlines are being met. Also, keep your clients happy by including them in on what’s going on through Basecamp, they won’t have the option to see unfinished work or group discussions unless you wish to share it with them. Dropbox: Dropbox is an important app for most companies; it allows you to store company files, photos, documents and videos in one safe place. You have the ability to access your information from anywhere, whether it is through your laptop, phone or tablet, Dropbox makes it easily accessible. Now you can share with others, invite teammates to specific folders in your Dropbox to give them flawless access to the information you want them to see as a convenient solution for team projects. With Dropbox, your information will always be safe; this is crucial to a business in the event of a disaster or system failure. Never worry again knowing all of your hard earned work if safely locked within Dropbox when you need it to be. Mint: Mint is a powerful app that helps you become more successful as a business owner. Using a 128-bit encryption along with physical security, your financial information is always safe and locked away. When you get started with Mint, you have the ability to: Create and maintain budgets, See all of your balances and transactions, Have access to all of your financial information in one convenient place, Add accounts, cards and bills, Track spending patterns and investments. All of your information is automatically updated and categorized in real time. Based on your financial goals; start saving and growing your business with recommendations from Mint. Skype: Skype becomes an essential tool for those business owners who are constantly traveling to meetings or trying to arrange conference calls. Take ease in knowing you can cut costs on traveling expenses and save headaches with trying to get everyone on the same page. With Skype, you can: Transfer files in IM, Join group audio and HD video calling, Schedule meetings in Outlook, Use desktop, application and whiteboard sharing, Record audio and video in real time. Skype helps you get everyone on board and significantly reduces the difficulty of scheduling conflicts. It’s easy and accessible from desktops, smartphones, and tablets. Contact {company} to learn more about how your company can become increasingly productive. Call {phone} or email us at {email} to learn about our managed IT services.  

CryptoWall 4.0 users have discovered that Russian users are spared any encryption after the malware is deployed onto their system. This is because the ransomware checks to determine which keyboard is being used, and when Russian is detected as the language, the ransomware kills itself before encryption. This news comes as no big surprise to anyone, as it has always been known that the attackers were Russian, at least the spam servers, targeting mainly the US and Europe. However, everyone is equally susceptible to encrypting ransomware. The encrypting ransomware may appear slightly different, but in reality, it is the same as the rest. It encrypts your files from a phishing email, holding them ransom for bitcoin payment. The encryption is done using a GPG Tool, which is an open source encryption tool that appends the file extension to “.vault” This variant is based off of the “freebie” structure, allowing 4 free file decrypts. This is intended to let the user know what the decryption routine is like, and to verify that files will be returned upon the ransom being paid. Once the ransom has been paid, the user will have access to download the decryption tool from the portal. Analyzing MD5 The specific variant will be caught by Webroot, in real time, before any encryption is able to take place. Measures are always being taken to find more, but in the case of new zero day variants, it is important to understand that with encryption ransomware, the most dependable protection is a good backup solution, using either the cloud or external storage. It is also critical to keep this backup solution up to date so productivity is not lost. Webroot has built in backup features in the consumer product, allowing directories to be constantly synced to the cloud. Should a zero-day variant infection occur, the user can simply restore any files using a snapshot history. Find out more about the latest variants of malware. Call {company} at {phone} or email us at {email} to learn about our managed IT services. We keep you safe from all types of threats for a flat-rate monthly fee.

Whether you’re traveling for business, to visit family, or for some relaxation – there’s always a looming risk of losing personal belongings. Small items like laptops are especially easy for thieves to target in busy places such as airports, which puts your data and privacy at risk. In fact, in many instances the data on your laptop is more valuable to criminals than the hardware itself. There are a few simple precautions you should take when traveling that will help ensure your laptop and the data within are kept safe. Physical safety is a lot easier to account for than data security. When you’re traveling with a laptop, make sure you know where it is at all times: or better yet, keep it on you with a messenger bag or backpack. If you’re forced to leave your laptop (or any other valuable devices) in a hotel room while at a meeting or conference, put up a “Do Not Disturb” sign to keep staff out of the room. A proactive approach is the only sure way to keep your data secure. Keeping reliable backups allows you peace of mind knowing that even if your laptop is stolen, you’ll maintain access to your essential files and resources. Remember that the basics of device security are there for a reason: complex passwords are crucial to keeping out potential thieves. You should utilize the full power of your security measures, including automatic lock screens and passwords on important or sensitive applications. For more comprehensive data protection, use a trusted VPN (Virtual Private Network) to access the Internet in public places. If you’re using a public domain, log in through your Guest account whenever possible. In addition to all of this, it’s smart to always exercise an extra bit of caution when you’re working away from home or the office. When you’re traveling, the last thing you want to worry about is theft and all of the potential ramifications. Get in touch with {company} for more IT security tips and tricks or to speak with our team about the most effective ways to secure your data. Contact our team of technology experts at {email} or {phone}.

If you think that your small-sized business would not attract hackers, think again. Cybercriminals target businesses – big or small, because of the apparent lack in IT security measures.  Small to medium-sized businesses need to think past the size of their organization and realize that everyone is at risk for cyber-attacks: individuals, government agencies, banks, and businesses. Without the right tools and technology to prevent hackers from stealing your information, you are leaving your business prone to a major data breach. Secure your valuable company data with the most trusted IT security service provider. {company} provides clients with up-to-date protection methods designed to protect your system from the latest, most advanced attacks. Contact us at {phone} or send us an email at {email} to get in touch with an IT security expert. While advanced IT security tools can protect your system from external attacks, majority of the threats are still neutralized by simple office procedures that are often overlooked. Here are 5 simple ways to protect your business: Update your software Never ignore software update notifications. Software updates are not just made to improve the functionality of a certain software; it also serves as a patch for vulnerabilities that can be exploited by hackers. One of the most prolific zero-day exploits came from one of the most well-known software publishers, Adobe – which could have been easily prevented if the users opted to update their software after getting the notification from Adobe. Change your password regularly Keeping track of your passwords can be quite confusing, but that does not excuse you from changing your passwords from time to time. Your password is the easiest way to gain access to your accounts, and it can be easily obtained through social engineering and keyloggers. Ensure that you are always protected by changing your passwords regularly. If you find it difficult to keep track of your passwords, you can opt to use a master password to secure all of your passwords. Update your antivirus Threats to your business are created every day. That’s why antivirus software providers send out updates regularly to keep your system protected from the latest attacks. Allow your antivirus to search for new updates every time you start up your computer. Decommission digital keys When an employee leaves your business, ensure that you have taken every step to decommission the digital keys used by your client to ensure that your business is protected. Digital keys can be used to access valuable data that you cannot afford to lose. Keep track of what an employee has access to and immediately decommission digital keys as soon as an employee leaves your company. Know which emails you should open Just last year, thousands of systems were infected with CryptoWall, a ransomware that encrypts the files on your system, preventing you from accessing your files unless you pay a certain fee. The prevailing delivery method for Cryptowall is spam email attachments, just like many other destructive malware before it. As a rule of thumb, never open email attachments from people who you do not know. In your business, this means educating your staff about the types of email attachments that they should never open to prevent costly malware damages. Protect your business assets starting with your IT infrastructure. {company} provides IT security services to ensure that your business has a sturdy backbone of IT services that you could always rely on. Contact us at {phone} or send us an email at {email} to get in touch with an IT security expert.

The concept of a typical light bulb used to provide light in a home being used to transmit data may seem far-fetched to some, but in actuality, the technology is closer to being a reality than many realize. With the introduction of Li-Fi, standard household lighting could soon offer a means of data transmission that could work at speeds up to 100% faster than Wi-Fi. Harold Haas, of the University of Edinburgh, first invented Li-Fi in 2011. The technology uses visible light communication (VLC) to send information at incredibly fast rates of speed. This works essentially like an extremely fast signal lamp, relaying messages in binary code. Previously, during lab experiments, this technology was able to transmit at speeds of approximately 224 gigabytes per second, compared to Wi-Fi ‘s performance of about 600 megabytes per second. Estonian startup, Velmenni, is now starting to implement this technology into real word situations, who have begun to test Li-Fi connectivity in a variety of industrial and office environments. At this point, they have been successful in achieving connectivity speeds of around 1 gigabyte per second. The Benefits of Li-Fi There are many benefits of Li-Fi connections over Wi-Fi. Some of the most obvious benefits include: Increased Security – because the signal is carried by optic light it cannot go through walls, which makes local networks more secure. A Wider Range of Frequencies – the use of the visible spectrum could allow Li-Fi to send messages and information across a much wider range of frequencies than used by Wi-Fi. Frequency Congestion Solution – with internet usage across the world steadily on the rise, Li-Fi connectivity may be the answer to increased frequency congestion. Predictions have been made that that by 2019 global data use will reach 24.3 Exabyte per month, which exceeds the volume that current wireless connections are able to handle. Double Duty – Li-Fi connections serve a double purpose, not only for connectivity but to provide illumination as well. The speeds at which the LED light flickers in order to transmit information is too fast to be seen by the naked eye, therefore, wouldn’t be distracting or cause annoying flashes in their ambient light. TedTalk Haas recently demonstrated the new technology on an episode of TedTALK, stating that ordinary household LED bulbs can easily be converted into transmitters in order to provide internet users with more efficient connections. He stated this could by done by simply outfitting a small microchip into a basic illumination device, effectively combining two functions, illumination, as well as data transmission. While we are still in the beginning stages of determining whether or not Li-Fi can be feasibly implemented worldwide, VLC technology is already proving useful in a number of applications, including children’s toys. {company} is the preferred choice for managed IT services in {city}. Call us at {phone} or email us at {email} for more information.

In the last 5 years, ransomwares have managed to extort more than $1 billion from their unsuspecting victims. The most notorious of them all, Cryptowall 3.0, have managed to gain $325 million in less than a year after being deployed. Cryptowall 4.0, its smarter, meaner successor is now infecting thousands – if not millions of computers worldwide – and yours could be next. Cryptowall 4.0 is just the latest in a string of ransomware infections that have created a screeching halt into the operations of businesses worldwide. To add insult to injury, the new version is essentially the same malware, only with more elements to make the encryption much more aggravating to the user to compel them to pay up for releasing the encryption on their files. Cyber criminals are becoming craftier with their malware, and you can expect broader attacks to take place in the near future. Are you equipped to shield your organization from ransomware? Here are 5 ways to protect your organization against ransomware: User awareness Like any IT security expert will tell you, security starts with the user. The attack vector for Cryptowall 4.0 is still e-mail; attacks which could be easily prevented if everyone in your organization is aware of the best practices for IT Security. An hour spent orienting your staff about the risk factors and red flags will greatly decrease your risk for ransomware infection. Backup your files Cryptowall and similar ransomwares work by encrypting your files, effectively preventing access without the pass-key. These encryption malwares are essentially meaningless if you backup your cryptowall-free files and simply run a backup after getting infected. Back-up your files to ensure that you still have access to your files in case a malware gets through security. Update software Software updates shouldn’t be ignored simply because you don’t have the time to do it. Software maintenance is a key factor in ensuring that your system is protected from any exploits. In the past year, the vulnerabilities in Adobe Flash Player gave birth to up to 8 major exploits. Tap the assistance of an IT security expert to efficiently maintain all of your software to prevent exploits. Antivirus protection Installing an antivirus is important to fend off cyber attacks and infections from ransomware, and just like any other software, you would need to keep your antivirus up-to-date with the latest virus definitions to be properly protected. Viruses and malware are discovered every day, and AV software providers are always rolling out updates to help your system identify and prevent these attacks from happening. Work with a professional IT Service The best protection for your organization is working with a professional IT Service company that offers IT Security. It’s the equivalent of putting a virtual SWAT team to protect your business from cyber-attacks. All the other methods to protect your organization from ransomware will divert your time and effort from the things that matter most. Working with a professional IT service that specializes in IT security will give you the best cost-effective solution in preventing your organization from ransomware and cyber-attacks. Speak with one of our IT Security experts to know how we can help you bolster your defenses against cyber-attacks. Contact {company} at {phone} or send us an email at {email} for more details.

WARNING: The Latest, Most Complex Fraud Scam Might Catch You Off Guard! You may be wondering how cybercriminals are able to turn stolen credit card data into cash flow. A popular scheme is to sell high demand, incredibly underpriced items on eBay that they don’t even own yet. Upon the auction ending, the fraudster uses stolen credit card information to purchase the goods from an e-commerce store and ships it directly to the auction winner. This is effective because auction winners get what they bid on and pay the criminal, and the only party left to dispute the charges is the original and legitimate cardholder. Triangulation Fraud This popular scam of using stolen credit cards to buy merchandise won by other eBay members is by no means new, but as time goes on, is getting more automated and sophisticated. One retailer who wishes to remain anonymous, was achieving quite a bit of success with e-commerce, and was experiencing fast growth, and was amongst the Top 50 Online Retailers for the past two years, as ranked by Internet Retailer.com. Unfortunately, this did not protect them against falling victim to the scam. The retailer received more than 40 orders in the span of just a few weeks that were traced back after the fact to stolen credit card data. The retailer was successful in stopping a small number of the transactions before they were shipped, but many of the sales resulted in losses that needed to be absorbed by the victim. How It Works Understanding exactly how triangulation fraud works might be a bit confusing. The process is simplified below for clarification: Step 1 – Auction fraudsters set up one or more eBay account and begins to sell legitimate products. Once a customer buys an item, the money is placed into the fraudsters PayPal account. Step 2 – The fraudster sells the order by going to another online retailer, and purchases the item using stolen credit card data. The goods are direct shipped to the actual customer, and the fraudster gets the money. This scam is particularly crafty because the purchasing eBay customers are satisfied and have received a product, so there’s never any concerns about the company that provided them the product. For large retailers doing considerable amounts of volume, this process raises no concerns with them, and goes virtually unnoticed. The only way they can be made aware of such activity is by using sophisticated fraud screening programs, or when the owner of the credit card initiates a “chargeback” with the credit card company. EBay has publicly stated that the use of stolen credit card information in the purchasing of goods is by no means a new concept, and has said that cooperation and coordination is required with both retailers and law enforcement to get a handle on such cyber crime. Detection of such fraud relies on the tools used by merchants and implementing correct credit card authorization protocols. EBay does not wish to share the technology and practices they have implemented to handle this sort of fraud activity, out of concern it will provide information to the cyber criminals. Representatives for the auction site did however say that they use a range of internal tools, as well as risk models that identify suspicious activity. They also provide training to hundreds of retailers, as well as law enforcement on various types of fraud. Make sure you and your staff members never fall victim to triangulation fraud. Contact {company} for help at {phone} or send an email to {email}. We provide managed IT services in {city} that keep your company safe against all types of cybercrime.

You may think that using cloud-based email means that your enterprise email archiving needs are taken care of – but that’s not quite true. A separate cloud-based email archiving solution provides functionality that your cloud email system simply can’t, which could give you significant advantages over the competition. Moreover, in many cases, separate cloud email archiving can be a legal requirement. Here are five reasons to consider it: Archived means delete-proof People may mistake a searchable mailbox for an archive, but corporate email archiving provides more than mere search. Email archiving is a tamper-proof record of communications within your company that legal experts can rely on. Records cannot be deleted or changed in an email archive because it is encrypted, compressed, timestamped, and electronically protected from alteration. Conversely, your email inbox is entirely alterable. You could change or delete any email in your history at will in your mailbox, making it useless from a legal perspective. This alone disqualifies your mailbox as an email archiving tool. You don’t archive where you store Using your inbox as your email archive makes you vulnerable. Should something happen to your email service provider, you risk losing all records of your email along with your operating mailboxes. This could be financially costly, because it limits your ability to reproduce communications when prompted by the legal department, and potentially makes you noncompliant with regulations in your industry. A separate business email archive – ideally with a third party provider – protects your company. Grown-up searchability Searching is better with properly archived email. You may think that typing a couple of keywords into a search bar in your cloud email is enough, but it doesn’t scale. Lawyers cost hundreds of dollars an hour, and they will happily charge this to sift through information that isn’t easily findable to try and reconstruct conversations. Email archiving solutions provide a more structured search process, because they automatically index every email, producing a comprehensive set of metadata describing its various characteristics. These include everything from the time sent, through to who was included in the communication, and what was attached to the email, if anything. Metadata can be used to quickly construct a verifiable audit trail for any particular conversation, showing investigators how it unfolded over time. You might be able to do this with your cloud-based email search, but it would be prohibitively expensive and time-consuming in many cases. 360-degree visibility For many companies these days, email is only one part of the communication landscape. Employees may use a company-sanctioned instant messaging system, along with SMS texts, and voice messages sent via email. A properly configured email archiving solution can capture all of these communications and store them within a protected database – making the record of communications complete. Your cloud-based email will be unlikely to do this. Get the bigger picture What isn’t your cloud email telling you? Beyond letting you know when you are nearing your storage limit, probably not much. On the other hand, the indexed data in your email archive can tell you a lot, including the following: Which employees are responding to emails most quickly? Which are losing you opportunities by lagging in their replies? Are any employees regularly communicating with people that they shouldn’t, such as competitors, for example? Are any email accounts inactive, indicating that they should be closed to prevent a security risk? You can find out all of these things using business intelligence reports produced easily from an email archive, putting you 10 steps ahead of those people relying purely on cloud email to provide a record of their communications. An email archive cannot only be a valuable asset to the IT department, but is also a requirement in many cases. Conflating cloud-based email with email archiving is a mistake that could come back to bite you in the future. Get the functionality that your cloud email simply can’t provide. Contact {company} at {email} or give us a call at {phone} to learn more about cloud-based email archiving.

As of last month, a majority of US banks will have replaced most traditional debit and credit cards with newer, ideally more secure versions that rely on a microchip instead of a magnetic strip for data storage. What many people don’t know is that this new-fangled chip technology is not 100% secure! The FBI has issued warnings to law enforcement, merchants, and the general public to promote awareness that no single technology can completely stop fraud. What is an “EMV” credit card? EMV refers to the first three adopters of the chip card technology, Europay, Mastercard and Visa. Also known as “chip-and-signature,” “chip-and-pin,” or “smart” cards, these new credit and debit cards offer more secure use than the outdated magnetic strip technology that has been the standard for years. EMV card transactions work between the merchant and the cardholder’s bank with a code that is unique to each individual transaction, which results in greater security and generally ensures less vulnerability to criminal activity while the data is in transit. What dangers does the EMV card present to users? Despite the fact that the chip technology is certainly more secure than the traditional magnetic strip, the reality is that lost or stolen cards can be more readily exploited for use in stores, online and over the phone. In the latter two instances, the chip is not physically provided for the purchase (known as “a card-not-present transaction”), which negates most of its potential security measures. Furthermore, given that banks are issuing cards with both magnetic strips and chip technology to accommodate merchants that haven’t updated yet, criminals can still steal data from the magnetic strip for illegal purposes. If the merchant has failed to upgrade to an EMV terminal, there is a chance it can become infected with data-capturing malware. How can you protect yourself? Ensure that you protect the personal information specific to your card, such as your account number and PIN. When entering your PIN for a purchase, be sure to always shield your input from the view of other customers and potential thieves. Cardholders that have lost their card, or suspect it has been stolen should contact their bank as quickly as possible to minimize the chance of fraud. Merchants are urged to handle the EMV card and its data with the same precaution they use for traditional credit cards. For sales over the telephone or via the Internet, merchants are encouraged to employ additional security measures to verify the authenticity of the card in question. Servers and payment links used by merchants for all Internet transactions with credit and debit cards need to be properly encrypted to limit the chance of hackers accessing the information given by cardholders. If you believe you have been a victim of credit or debit card fraud, contact your local law enforcement or FBI field office to file a complaint with the Internet Crime Complaint Center (IC3) at www.IC3.gov. To stay up to date on the latest developments in tech security, be sure to regularly visit {company} online, or get in touch at {phone} or {email}.